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Annapolis Junction, MD

Date Posted: September 8, 2017
Job Type: Direct Hire
Job ID: 280687

Job Description

Payroll Administrator

Job Title: Payroll Administrator

Department: Payroll

Reports To: Payroll Manager

FLSA Status: Exempt

Summary – The Payroll Administrator works in a time-sensitive, deadline-driven environment to complete accurate weekly payrolls for a multi-state construction general contractor. Compiles and maintains timesheets, payroll data and records; prepares and generates payroll forms (W-2s, etc.) Responsible for the computation of withholding and deductions from payroll. Perform data entry to ViewPoint or similar accounting/payroll software, as well as to third-party software for project compliance. Under general direction of Payroll Manager and using her/his experience and knowledge, applies knowledge of Davis-Bacon and other prevailing wage law to payroll information to generate accurate pay checks and certified payroll reports, as well as standard and ad hoc reports. The Payroll Administrator assists Payroll Manager with quality control/self-audit of payroll data prior to generating checks. In the absence of the Payroll Manager, runs normal payroll processes. Performs other tasks and duties as directed.

Essential Duties & Responsibilities include the following (others may be assigned):

  • Enters hours daily from timesheets received from field; contacts job site supervisors to correct errors in calculations or phase codes not set-up for payroll.
  • Reviews all time entry weekly comparing to timesheets and makes any necessary corrections before payroll is finalized and checks are printed.
  • Prepares checks for job distribution.
  • Creates employee folders and updates file logs; files documents.
  • Reviews certified payroll reports for accuracy and submits to state/federal agencies either by mail or manual entry into client or 3rd party system.
  • Compiles necessary information and completes all VDOT C-form requirements for projects; submits forms to appropriate state agency. Also generates corporate and Joint Venture EEO forms as appropriate for various states.
  • Completes and submits Verification of Employment requests.
  • Generates W-2s and other related payroll forms.
  • In the absence of the Payroll Manager, leads Payroll Team to ensure that regular payroll processes are completed in an accurate and timely manner.
  • Maintains/updates ViewPoint Subontracts Module for subcontractor compliance making sure all required sub-contractor payroll forms are submitted and up-to-date to allow Accounts Payable to process subcontractor payments. Once subcontractor certified payrolls are reviewed for accuracy, the Payroll Clerk then submits documents to state/federal agencies.
  • Maintains garnishment log; calculates garnishments; and distributes checks to appropriate agencies as directed by Payroll Manager.
  • Reconciles DLLR training fund requirements and request/submits payment to state agency.
  • Distributes subcontractor tracking log to projects weekly and maintains them by making sure required certified payrolls are requirements for each subcontractor on-site.
  • Communicate via email or phone with corporate staff, subcontractors and clients as needed.
  • Files documents and performs other special projects as directed.


To perform successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Education and/or Experience - H.S. Diploma/GED/International Equivalent + at least five years of construction payroll experience. Strongly preferred:Related 2- or 4- year college degree + at least 5 years of construction payroll experience in a prevailing wage environment. (NOTE: Equivalent experience may be substituted for education requirements).

Language/Communication Skills - Able to communicate effectively in English (aural/verbal/written); able to read, analyze, and interpret technical procedures, government regulations; able to present information effectively (including reports and correspondence) and explain procedures in responding to questions from clients, customers and general public.

Interpersonal Skills - Able to answer questions and resolve complaints/handle conflict professionally and tactfully. Works effectively with diverse teams. Able to lead others in the absence of management.

Mathematical Skills - Able to use arithmetic (addition/subtraction/multiplication/division proportions/percentages) to calculate figures and amounts (wages, interest, etc.)

Compliance – Able to understand and apply various local, state and federal regulations as they apply to payroll (prevailing wage, garnishments, etc.)

Reasoning Ability - Able to define problems, collect data, establish facts, and draw valid conclusions. Able to interpret a variety of technical instructions in mathematical or diagram form and deal with several concrete variables.

Computer Skills - Knowledge of MicroSoft Windows, Viewpoint/similar payroll software, and strong working knowledge of Microsoft Office (Word, Excel, Outlook). Must have highly accurate data entry skills. Strongly preferred: Current ViewPoint payroll experience.

Physical Demands - Regularly required to sit; use hands and fingers, handle, or feel; talk or hear. Frequently required to reach with hands and arms; use close vision and focus/adjust focus. Occasionally required to stand; walk; climb or balance and stoop, or kneel. Occasionally lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Work Environment - Noise level in the work environment is usually quiet. Frequent stress associated with meeting government and client deadlines and completing weekly payroll cycle.

Other - Background check, drug test and signed confidentiality statement are required.