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« Back to Search Marketing Administrative Coordinator
San Diego, CA

Date Posted: October 9, 2017
Job Type: Temporary
Job ID: 283215

Job Description

We are looking for an enthusiastic coordinator to join our dynamic, passionate and highly driven marketing team. Based in San Diego, our client is a leader in the community, and in the medical industry. This is a 3 month contract.
Responsibilities and Accountabilities:

  • Provide full administrative support for the Marketing leaders, including calendar management, travel coordination and expense reporting
  • Schedule meetings and logistics for the Marketing team
  • Arrange meeting facilities, act as recording secretary; prepare action minutes
  • Screen visitors to control interruptions, provide back-up data as needed, arrange amenities as needed 
  • Utilize strong verbal and written communication skill set to communicate directly, and on behalf of the Marketing leaders, with internal and external customers/agencies 
  • Coordinate review materials internally between departments, and externally between Marketing team and vendors/partners 
  • Update and chase delegated tasks to ensure progress to deadlines 
  • Create spreadsheets and PowerPoint templates/presentations as needed 
  • Perform a variety of Internet research and data
  • Greet scheduled visitors and escort to appropriate area or person 
  • Manage administrative details on projects 
  • Other duties as assigned

Experience:

  • Solid experience with a broad variety of administrative tasks including: managing an extremely active calendar of appointments; completing expense reports; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
  • Proven ability to multi-task and prioritize appropriately while focusing on delivering results with a high attention to detail 
  • Proven track record of effective written and verbal communication skills
  •  Demonstrated agility and flexibility to meet the changing dynamics and requirements of the client marketing and business priorities – ability to exude a calm and assured demeanor under pressure 
  • Experience taking initiative, with an ability to navigate various internal obstacles (groups, competing agendas, executives) to achieve results

Qualifications:

  • 1-3 years of experience in a related role in a fast-paced environment plus a Bachelor’s degree; equivalent experience and education will be considered 
  • Proficiency in Microsoft Word, Excel, PowerPoint, and Publisher along with Outlook and Expense Reporting software 
  • Demonstrated ability to work with a range of staff levels, from executive management to coordinators and assistants 
  • Acumen for updating and improving current processes