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Jacksonville, FL

Date Posted: December 18, 2017
Job Type: Temporary to Hire
Job ID: 292784

Job Description

Project Administrator

We are holding interviews in search of an experienced, motivated, and dedicated individual for a Project Administrative position. The position is full time, Monday- Friday, 7:30-4:30. It is temp-to-permeant position as long as you are a great fit. This assignment starts immediately so all candidates need to be prepared to hit the ground running and join the team. The pay is between $17.00- $19.00. dependent upon experience.

Job responsibilities include, but are not limited to the following:


  • Assists Project Managers (PM) in entire bid process:
  1. Daily review of bids received via
  2. Forward potential bids to Project Managers (PM)
  3. Track distribution of bids between PMs and populate data base with details.
  4. Review dodge bid pro weekly.
  5. Maintains bid log
  6. Prepares bid packages
  • Prepares pre-qualification packages
  • Adheres to and supports Safety Program
  • Responsible for maintaining virtual folders and hard copies of files for projects and clients
  • Maintain and log all reports accurately: the backlog reports, foreman reports, transactional detail reports, profit/ loss reports, and bond availability reports.
  • Prepares, distributes (when needed) and maintains all weekly/monthly job reports: job cost report, backlog report, final job report
  • Processes and maintains all billings, including supporting documents (when needed): Certified Payroll and Lien Releases
  • Strong attention to detail when assisting with contract processing
  1. Review contract- specifically insurance requirements, w9, pay schedule, indemnification and contract submittal requirements
  2. Have appropriate person sign contract and return contract as outlined in documents
  • Accounts receivable clerk responsibilities are as follows:
  1. Reports directly to the Office Manager.
  1. Processes, maintains and distributes project information (when needed)
  1. Enters information into financial system such as: lien releases - including vendor releases, bond requests, warranties, notice of commencements, notice to owners, new job projection sheets (from PMs), and any changes to orders or log

Other office duties as assigned would include:

  • Creation of foremen folders
  • Verify job folder has accurate information- new job projection, recap and check list
  • Review schedule of values {SOV)
  • Review monthly submittals
  • Manage/process/track change order documents
  • Invoice clients according to contract documents
  • Submit certified payroll if applicable
  • Follow-up with client to verify invoice is received
  • Follow- up with clients on receivable aging
  • Process all partial and final liens
  • Collect liens releases from subcontractors
  • Close jobs after retainage is received

Knowledge of MAS 90 is a plus