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« Back to Search Search Coordinator/Project Manager – Direct Hire -Media PA
Media, PA

Date Posted: February 2, 2018
Job Type: Direct Hire
Job ID: 297921

Job Description

Search Coordinator/Project Manager – Media PA

Our Client in Media PA is seeking a qualified candidate for their company to come in and compliment their team as a Search Coordinator/Project Manager.

This position delivers high-level administrative, logistical, and technical support to individuals both inside and outside the firm. The ideal candidate will be able to multi-task with accuracy and efficiency, handle sensitive information with the utmost discretion, and show initiative and flexibility in executing responsibilities. Reporting to the Supervisor of Search Support and operating within a collaborative team environment, the Search Coordinator will serve as the connector, trouble-shooter, and facilitator as one of three key team members on a given search along with a Partner and an Associate.

Primary responsibilities of the Search Coordinator include:

•Acting as the lead administrative, logistical, and technical support on a search team, performing expected duties and anticipating the needs of team members, clients, and candidates;

•Producing and proofreading accurate, polished, professional-quality documents, both print and electronic, often under tight time constraints;

•Managing and updating the client web portal and internal database with a high degree of accuracy;

•Arranging and organizing interviews and meetings at offsite locations;

•Creating search infrastructure and tracking calendars to tee up next steps for team members;

•Utilizing online scheduling and survey tools to track client needs and run/interpret reports;

•Building and maintaining relationships with outside vendors, including numerous hotels and the firm’s preferred advertising agency;

•Enhancing the firm’s reputation by providing smooth, responsive communication in all interactions, both inside and outside the firm;

•Running candidate background checks;

•Processing candidate and internal expenses; and

•Providing miscellaneous search and office assistance, as needed.


Candidates must hold a bachelor’s degree and have 5+ years’ relevant work experience in a professional office environment. Previous experience in project coordination and/or executive assistance is highly desirable. Additionally, successful candidates will demonstrate and/or possess the following:

•Experience in a client-driven environment, including the production of high-quality work with keen attention to detail;

•Impeccable written and verbal communication skills, including email and phone etiquette;

•Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint;

•Creative troubleshooting skills; ability to identify problems and provide solutions;

•Passion and persistence in regard to accuracy, quality, and organization of information;

•High degree of political and interpersonal savvy; ability to work with a wide range of people;

•Ability to handle sensitive information with appropriate discretion and strict confidentiality;

•Experience as a key member of a high-performing team;

•Strong internet research skills;

•Ability to multi-task and adjust priorities in a fast-paced environment;

•Initiative and the ability to work independently;

•High degree of responsiveness and flexibility;

•Positive, “can-do” attitude;

•Sound judgment and professional maturity;

•Sincere interest in and curiosity about higher education; and

•Commitment to and identification with the core values 

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 Company Overview

 PrideStaff can offer you a wide-range of rewarding career options. Whether you prefer the freedom and variety of temporary work or the challenge of a full-time position, PrideStaff can help you find the job that best matches your skills and interests.

With offices throughout the country, PrideStaff gives you the inside track to great jobs with more than 3,000 employers.

As a PrideStaff Field Associate, you'll enjoy our generous pay and benefit package, and just as importantly, you will be treated fairly, with dignity, courtesy and respect. Work with a Staffing Firm that works for you!