PrideStaff | Job Details

Job Details

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Richmond, VA

Salary: Up to $15/Hour
Date Posted: February 6, 2018
Job ID: 298290

Job Description

We are looking to hire an Administrative Assistant to join our Richmond area client!

You will be responsible for overseeing the administrative activities/front desk of the organization.

Responsibilities

  • Serve as the point person for office manager duties including:
  • Ensure front desk is tidy and has all necessary stationery and material (e.g. pens, forms and informative leaflets)
  • Ensure proper mail distribution
  • Errands and Shopping for supplies
  • Schedule meetings and appointments
  • Organize the office layout and order stationery and equipment
  • Maintain the office condition and arrange necessary repairs
  • Partner with HR to update and maintain office policies as necessary
  • Organize office operations and procedures
  • Coordinate with IT department on all office equipment
  • Ensure that all emailed invoices are printed and distributed
  • Manage contract and price negotiations with office vendors, service providers and office lease
  • Manage office G&A budget, ensure accurate and timely reporting
  • Provide general support to visitors
  • Assist in the onboarding process for new hires
  • Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
  • Liaise with facility management vendors, including cleaning, catering and other services
  • Plan in-house or off-site activities, like parties, celebrations and conferences

Requirements

  • Proven experience as an Office manager, Front office manager or Administrative assistant
  • Knowledge of office administrator responsibilities, systems and procedures
  • Proficiency in MS Office (MS Excel and MS Outlook, in particular)
  • Hands on experience with office machines (e.g. fax machines and printers)
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills in a fast-paced environment
  • A creative mind with an ability to suggest improvements