PrideStaff | Job Details

Job Details

« Back to Search Office Manager
Modesto, CA

Date Posted: March 13, 2019
Job Type: Temporary
Job ID: 341527

Job Description

The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety.The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, and task delegation.

Responsibilities:

  • Point person for mailing, shipping, supplies, equipment, and bills

  • Organize and schedule meetings and appointments

  • Partner with HR to maintain office policies as necessary

  • Organize office operations and procedures

  • Coordinate with IT department on all office equipment

  • Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time

  • Provide general support to visitors

  • Manage executives’ schedules, calendars and appointments

  • Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored

  • Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office

  • Ensure that results are measured against standards, while making necessary changes along the way

  • Perform review and analysis of special projects and keep the management properly informed

  • Responsible for ensuring office financial objectives are met by preparing annual budget for the office, planning the expenditures, analyzing variances and carrying out necessary corrections that may arise

  • Participate actively in the planning and execution of company events

  • Responsible for developing standards and promoting activities that enhance operational procedures

  • Allocate available resources to enable successful task performance

  • Coordinate office staff activities to ensure maximum efficiency

  • Organize orientation and training of new staff members

  • Design and implement filing systems

  • Ensure filing systems are maintained and current

  • Establish and monitor procedures for record keeping

  • Ensure security, integrity and confidentiality of data

  • Prepare operational reports and schedules to ensure efficiency

  • Coordinate schedules, appointments and bookings

  • Handle customer inquiries and complaints

 

Requirements:

  • Proven office management, administrative or assistant experience

  • Knowledge of office management responsibilities, systems and procedures

  • Excellent time management skills and ability to multi-task and prioritize work

  • Attention to detail and problem solving skills

  • Excellent written and verbal communication skills

  • Strong organizational and planning skills

  • Proficient in MS Office

  • Knowledge of clerical practices and procedures

  • Knowledge of human resources management practices and procedures

  • Computer skills and knowledge of office software packages