Why Your Admin Team Is Overwhelmed (and How to Fix It Fast)
Your admin team is likely stretched thin at year’s end. The additional scheduling, inventory, and reporting are time-consuming and detailed.
Hiring temporary staff to help with the increased workload can reduce your admin team’s feelings of overwhelm. Providing support increases efficiency and reduces burnout.
Common Sources of Admin Team Overwhelm
Managing year-end reporting, scheduling, and inventory can cause admin teams to be overwhelmed. The compressed timeline, holiday disruption, and need for accuracy intensify the pressure.
Year-End Scheduling
Year-end scheduling involves competing priorities and reduced staff. Common challenges include:
- Holiday requests: Providing time off requires a fair, transparent system to ensure key roles are covered.
- Backward planning: Administrative and executive assistants must plan from the first of the new year to the current day to complete final tasks and reports and clear outstanding items.
- Time zones: Remote teams might experience difficulty scheduling meetings if employees are in different time zones.
- Strategic calendar planning: Admin staff must block out key dates for the following year, such as vacations, meetings, and conferences.
Year-End Inventory
Year-end inventory for admin teams that manage physical supplies or assets is needed to complete financial reporting and planning for the new year. Common challenges include:
- Shrinkage: Admin teams must account for lost, damaged, or stolen inventory as part of the year-end audit.
- Organization: Disorganized inventory, especially in multiple locations, makes physical counting slow and difficult.
- Manual processes: Manual counting is prone to human error, resulting in discrepancies.
- Timing: The buy holiday season adds difficulty to conducting a complete, accurate inventory count.
Year-End Reporting
Year-end reporting involves compiling data for the finance team, stakeholders, and strategic planning. The following issues impact data compilation:
- Data accuracy: Finding misplaced invoices, receipts, and other records can be time-consuming. Companies with a high volume of transactions are prone to errors.
- Communication gaps: Waiting on data from other departments can create bottlenecks, slowing down the closing process.
- Reconciliation issues: Discrepancies between digital records and physical counts can cause delays and inaccuracies in financial reports.
- Regulatory compliance: Admin teams must remain current with changing tax laws and compliance requirements, which can be time-sensitive and complex.
Benefits of Hiring Temporary Admin Staff at Year-End
Hiring temporary admin staff at year-end provides the following benefits:
- Fast hiring: Temporary admin staff can be quickly placed and start producing when needed.
- Flexibility: You can scale your admin team as needed to meet business needs, providing agility without a long-term commitment.
- Specialized skills: Temporary admin staff could excel in data analysis, specific software, or other areas your team might not.
- Increased workload management: Temporary staff can support your admin team with processing financial reports, managing data entry, and increasing client communication to reduce the workload.
- Elevated productivity: Having temporary staff handle scheduling, filing, data entry, and other routine tasks enables your admin team to focus on strategic, revenue-generating activities.
- Cost-effectiveness: Rather than paying your admin team overtime or taking on additional employee salaries, benefits, and payroll taxes for new hires, you can add temporary staff and pay for only the hours worked.
- Reduced risks: Adding temporary admin staff to your team lets you evaluate their performance and cultural fit to determine whether to offer a permanent role when needed.
Turn to PrideStaff for Temporary Admin Staffing
As a nationwide staffing firm with locally owned offices throughout the United States, PrideStaff can quickly fill your temporary admin staffing needs:
- Each office is managed by proven experts in staffing, recruiting, and the industries they serve.
- You’ll work with administrative recruiters who understand the local market and what it takes to attract the most qualified talent.
- Our recruiters hire locally and can tap into our national network to deliver administrative professionals who are the ideal match.
Contact your local PrideStaff office today to discuss your temporary admin staffing needs.
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